For fire and EMS agencies
Know who’s certified to work. Every shift.
CertlyPro checks the Arizona state registry and reads AHA eCards for you, texts members before a card lapses, and keeps a record of every change.
- Days before a card expires that reminders go out by text
- 90 · 60 · 30
- Default schedule · each agency can change it
- For a member to send a new card — no app, no password
- 1 link
- A private link in every reminder text
- Texts, emails and member screens in each member’s language
- EN / ES
- Set per member
- To a member’s records, in the audit log: who, what and when
- Every change
- Entries can’t be edited or deleted
How it works
Set it up once. Then it mostly runs itself.
- 1
Import your member list
Upload the spreadsheet you already have. Members and their credential dates land in one list. Nobody is texted when you import.
- 2
Set what each role needs
Pick the credentials each role must hold — State cert, CPR, ACLS, PALS. CertlyPro flags every gap.
- 3
Reminders run themselves
Texts go out at 90, 60 and 30 days. Members tap the link and send their new card. An AHA eCard is read and its date filled in; for a photo, you check it and update the date.
What you get
Everything a coordinator does, in one place.
Built for the person doing the job — usually a firefighter or medic who got promoted into it. Fixing a date takes one screen, not twelve.
State certs fill themselves in
In Arizona, each member's State certification is filled in from the state's public EMS registry and kept current. Nobody types the date.
AHA eCards read for you
A CPR / BLS, ACLS or PALS eCard is read when it comes in, and its dates are filled in from the card itself.
Real cert copies on file
Store an actual photo of every card, not just a date someone typed in. When an auditor asks for proof, it is one click away.
Text reminders at 90, 60 and 30 days
Reminders go out by text at 90, 60 and 30 days. Each one carries a short link — no app to download, no password to remember.
Never work expired
Anyone whose card has lapsed is flagged on the member list and in reports, so you know before you put them on a shift.
Bilingual EN / ES
Members get their texts, emails and card-photo screen in English or Spanish, whichever they read best — so the whole crew is covered.
Who it’s for
Built for the whole department.
From the coordinator who keeps the list to the chief who signs off on it.
Coordinators
One screen to fix a date. Reminders go out on their own, and card photos come to you to check.
Chiefs and medical directors
A read-only viewer seat: see who is current, expiring or expired, with nothing to change by accident.
Private EMS services
Not only fire departments. Any EMS agency can track its people, with its records kept apart from every other agency’s.
Members
No app and no password. A text with a private link, in English or Spanish.
Security & trust
Built to be handed to a city’s IT and records team
Each agency’s records are kept apart, every change is logged, and texts follow carrier rules.
How we protect your data- Each agency’s records are kept apart
- Owner, coordinator and read-only viewer roles
- Every change is in the audit log: who, what, when
- Member links are private and expire after 7 days
- Sign-in by emailed link, with no passwords to leak
- Texts follow carrier rules: STOP always works, never marketing
Questions
What agencies ask us first.
How much does it cost?
Does it work outside Arizona?
Will members get a text as soon as I import them?
Do members need an app or a password?
Can our chief look without changing anything?
Do you sell or share our data?
See your own member list in CertlyPro.
Book a demo. We will load a sample of your member list and show you exactly how reminders and card photos work — no slide deck.